How to sync HR and Payroll data with PeopleForce: Optima and enova365 integration

For many Polish companies, managing HR and payroll processes means navigating between multiple systems, departments, and spreadsheets. Whether you're using an ERP like enova365 or Comarch ERP Optima, or managing your HR through an unconnected platform, the lack of integration can lead to delays, duplication, and costly errors.

But what if your HRM and ERP systems could finally talk to each other?

❌ The traditional way: manual transfers and messy workarounds

In a typical setup without ERP integration, the process looks something like this:

• HR team enters employee data (new hires, promotions, time off, attendance) into the HR system or even Excel.
• Payroll or finance teams request updates monthly or before payroll cut-off.
• Data is manually exported and re-entered into the ERP system.

Risks: 

🧩 mismatched records 

⏱️ delays in salary changes 

🧮 tax calculation errors 

🔁 endless back-and-forth

This siloed process costs time, creates friction between departments, and opens the door for human error.

✅ The integrated way: PeopleForce + ERP = harmony between HR and Payroll

With PeopleForce’s native integration for Polish ERPs, the entire process becomes smoother, faster, and more reliable:

• Automatic employee data sync

Changes in PeopleForce (like new hires, role changes, and salary updates) are instantly reflected in your ERP system – no need for double entry.

• Attendance → Payroll ready

Approved hours, leaves, and vacations recorded in PeopleForce are pushed directly into the payroll module of your ERP. Calculations happen in real time.

• Better compliance 

Polish labor law compliance becomes easier when both HR and payroll systems are aligned – from ZUS contributions to PIT deductions.

• One source of truth

HR and Finance teams finally work from the same data. No more emailing spreadsheets back and forth.

👩‍💼 Benefits for HR managers

• Spend less time coordinating with payroll – let the data flow automatically.
• Improve data accuracy and reduce manual errors during transfers.
• Focus on strategic work like hiring and engagement instead of chasing corrections.
• Onboard new employees faster with synced data across systems from day one.

👨‍💼 Benefits for Payroll managers

• Always work with the latest, approved HR data without waiting for reports or file uploads.
• Eliminate inconsistencies and manual data entry in the ERP system.
• Close payroll faster, with fewer last-minute fixes.
• Ensure compliance with Polish tax and labor laws thanks to real-time updates from HR.

🙋‍♀️ Benefits for employees

• One system = one place to check everything. No more additional access requests for logging into ERP tools just to view salary info or vacation balances.
• PeopleForce personal profiles provide a clear view of all your key information – from up-to-date salary and PTO details to time tracking and contract information, always accurate and easily accessible.
• No need to request changes from HR or ask for payroll clarification – transparency is built-in.
• Smoother onboarding and offboarding processes with less paperwork and fewer delays.

💡 Why it matters for Polish companies

With increasing local regulations, dynamic workforce changes, and pressure to stay agile, Polish businesses need more than just a functional ERP or HRM – they need a connected system that empowers both teams and supports employees.

PeopleForce supports seamless integration with the two most popular ERP systems in Poland:

✅ Comarch ERP Optima

✅ enova365

🚀 Ready to sync up?

If you're tired of chasing spreadsheets and fixing data mismatches, it’s time to connect your HR and ERP processes. The PeopleForce integration makes syncing payroll and HR data effortless — so your team can focus on what really matters.