How Autenti reduced HR tool overload with PeopleForce

Saved around 40% of HR time

spent on onboarding activities

Simplified operations by unifying all HR processes

under one platform instead of using 5 separate ones

About Autenti

Autenti is a company transforming document workflow solutions with electronic signatures and digital ID, operating mostly in the EU markets. Known for its secure, GDPR-compliant, and user-friendly platform, it helps businesses streamline document workflows and boost efficiency. The company is also a provider for Qualified Registered eDelivery service and offers tailored enterprise solutions built on eID, eSignatures, eDelivery, and eDocument services.

With 100+ team members, Autenti values collaboration, fresh ideas, and adaptability. The company fosters fast growth and supports a workplace where people can thrive.

9 out of 10

likely to recommend

Industry

eSignature, identification and eDelivery services

Number of employees

100+

Team locations

Poland

Products used

Core HR, Recruit, Perform, Pulse, Desk

A huge advantage of PeopleForce is the ability to define processes within the workflow, which allows for better planning over time and maintaining order. Automated notifications, such as contract extensions or expiring health and safety checks, ensure timely completion of formalities. This not only reduces stress but also improves data management, as all key information is stored in one place.

Anna Wilczynska, HR Manager at Autenti

Facing the challenge

Spoiler: it looks like a spooky Excel Sheet. As Autenti’s HR operations evolved, Anna and her team faced growing pains with their existing HR tech stack.

Complicated processes for employees and managers.

Previously, employees had to rely on multiple different tools like Calamari, Softgarden, Asana, Google Sheets etc. for leave requests, recruitment, 1:1 monitoring and other needs. They had to message HR on Slack for updates. Onboarding was challenging, as planning and coordinating required keeping track of many tasks and details.

Budgeting wasn’t as streamlined as it could be due to multiple tools and a growing team.

Managing various subscriptions became a financial headache, especially as tools began charging extra for additional users. This sudden budget growth added pressure as the team continued to expand.

Difficulty scaling HR operations to match growth.

Rapid headcount growth exposed the limits of their existing tools. Blockers emerged in managing hiring, contracts, onboarding, leave policies, and compliance, slowing down operations and impacting efficiency.

We had many tools and needed to streamline them. When you start to get bigger as a company, it’s irritating when your employees have to go to 5 platforms instead of 1. It’s just inefficient and slows you down.

Anna Wilczynska, HR Manager at Autenti

What was the shortlisting process

When searching for a new solution, Anna identified several requirements before even spending her time on a demo.

The single-platform solution

Core HR - data storage and processes automation completed

Autenti eliminated the complexity of managing HR data with Excel spreadsheets. With PeopleForce, all critical information - leave balances, a dynamic organizational structure, and salary histories - is accessible in one centralized platform. Time-sensitive processes like preboarding and onboarding were fully automated, saving the HR team up to 40% of the time previously spent on manual communication, reminders, and operational tasks. Now, everything happens in just a few clicks while setting up a workflow.

Workflows automation

Automated approval workflows transformed their approach to salary reviews and recurring bonus updates, cutting administrative work to a minimum. With actionable insights delivered via comprehensive reports, HR team gained real-time visibility into headcount dynamics, monthly payrolls, team performance and resource allocation.

Desk - hassle-free issue resolution

The HR team at Autenti now spends less time addressing repetitive employee queries. Thanks to PeopleForce's case management system, employees can independently handle requests related to asset management and corporate concerns—keeping HR free to focus on strategic priorities. Anna also implemented the Whistleblowing policy through PeopleForce, ensuring compliance with EU regulations, all within the same platform.

Recruit - improved hiring process

The recruiting team significantly improved efficiency by using PeopleForce's hiring plans. Managers can now create detailed vacancy requests directly in the system, ensuring a streamlined and transparent process from the start, while also helping to control the budget. PeopleForce’s Polish customer support team also played a critical role in ensuring smooth platform adoption.

“The integration of PeopleForce with Optima ERP is a milestone in the daily work of the HR department. Thanks to this solution, many processes – from hiring employees, updating employee data, to managing working time – now run automatically and flawlessly. Time savings, reduced risk of errors, data consistency, and greater transparency are benefits we felt almost immediately. Working with the PeopleForce team is a real pleasure – efficient, flexible, to the point, and always understanding of HR and payroll requirements. This integration is a step into a new dimension of HR work!"

Barbara Rachwalik, HR Administration Specialist at Autenti

"Choose a platform that grows with you. PeopleForce has been a game-changer for us and I recommend it to my HR community. If for some reason I would need to stop using PeopleForce, I would literally cry"

Anna Wilczynska

HR Manager Autenti

Why Autenti recommends PeopleForce:

PeopleForce stood out for its ability to address all HR needs of Autenti in one platform while remaining easy to use and budget-friendly. Key decision-making factors also included:

GDPR Compliance and SSO. Ensuring robust data security and system integrity were top priorities for Autenti. PeopleForce’s ISO 27001 certification, an internationally recognized standard for information security, provided the assurance they needed
Ease-of-use. Built with non-tech-savvy users in mind, PeopleForce is intuitive and quick to adopt, enabling teams to get started effortlessly without additional training.
Cost-Effectiveness. A budget-friendly alternative to juggling multiple tools or expensive platforms, PeopleForce delivered excellent value.
Integration-Ready Partnership. Autenti required a technology partner open to integrating with their services, and PeopleForce demonstrated the flexibility and readiness to support this.

Autenti eSignature integration is already live in PeopleForce!

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