By consolidating their HR tech stack, Autenti not only saved time and money but also improved the employee experience. Discover Autenti’s experience of implementing PeopleForce as an all-in-one solution.
spent on onboarding activities
under one platform instead of using 5 separate ones
Autenti is a company transforming document workflow solutions with electronic signatures and digital ID, operating mostly in the EU markets. Known for its secure, GDPR-compliant, and user-friendly platform, it helps businesses streamline document workflows and boost efficiency. The company is also a provider for Qualified Registered eDelivery service and offers tailored enterprise solutions built on eID, eSignatures, eDelivery, and eDocument services.
With 100+ team members, Autenti values collaboration, fresh ideas, and adaptability. The company fosters fast growth and supports a workplace where people can thrive.
Spoiler: it looks like a spooky Excel Sheet. As Autenti’s HR operations evolved, Anna and her team faced growing pains with their existing HR tech stack.
Previously, employees had to rely on multiple different tools like Calamari, Softgarden, Asana, Google Sheets etc. for leave requests, recruitment, 1:1 monitoring and other needs. They had to message HR on Slack for updates. Onboarding was challenging, as planning and coordinating required keeping track of many tasks and details.
Managing various subscriptions became a financial headache, especially as tools began charging extra for additional users. This sudden budget growth added pressure as the team continued to expand.
Rapid headcount growth exposed the limits of their existing tools. Blockers emerged in managing hiring, contracts, onboarding, leave policies, and compliance, slowing down operations and impacting efficiency.
Autenti eliminated the complexity of managing HR data with Excel spreadsheets. With PeopleForce, all critical information - leave balances, a dynamic organizational structure, and salary histories - is accessible in one centralized platform. Time-sensitive processes like preboarding and onboarding were fully automated, saving the HR team up to 40% of the time previously spent on manual communication, reminders, and operational tasks. Now, everything happens in just a few clicks while setting up a workflow.
Automated approval workflows transformed their approach to salary reviews and recurring bonus updates, cutting administrative work to a minimum. With actionable insights delivered via comprehensive reports, HR team gained real-time visibility into headcount dynamics, monthly payrolls, team performance and resource allocation.
The HR team at Autenti now spends less time addressing repetitive employee queries. Thanks to PeopleForce's case management system, employees can independently handle requests related to asset management and corporate concerns—keeping HR free to focus on strategic priorities. Anna also implemented the Whistleblowing policy through PeopleForce, ensuring compliance with EU regulations, all within the same platform.
The recruiting team significantly improved efficiency by using PeopleForce's hiring plans. Managers can now create detailed vacancy requests directly in the system, ensuring a streamlined and transparent process from the start, while also helping to control the budget. PeopleForce’s Polish customer support team also played a critical role in ensuring smooth platform adoption.
"Choose a platform that grows with you. PeopleForce has been a game-changer for us and I recommend it to my HR community. If for some reason I would need to stop using PeopleForce, I would literally cry"
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