PeopleForce ft. DigitalHR recently hosted an insightful session on HR automation opportunities, where we had the pleasure of having Victoria Syrotenko as a guest speaker. With over a decade of experience in HR, Victoria has successfully implemented HRM systems in more than 50 companies of various sizes. Her valuable insights on the topic helped us distill the key takeaways from the session, which we're excited to share with you.
The automation of HR processes is suitable for those who have more than 100 employees, and/or a separate HR department, especially if this department has a large workload. If a company is small (up to 50 people) and there is only one HR specialist (or none at all), there is no active recruitment or work with current staff, and there is no workload on processes, then you can probably forgo automation. However you should consider purchasing a system if you plan to grow.
Automation should be implemented gradually, process by process, task by task, to be truly effective.
The following processes can be considered for automation:
Many HR managers think that automating HR processes is a waste of money, but the statistics prove the opposite. If properly selected and configured, an HRM system can save up to $5,000 per year. Let’s take a deeper look at some of the other benefits:
During the webinar, Victoria explained in detail how to do this:
Try prioritizing according to the following principle:
1. Assess how these processes are currently working in the company. Are there any established business processes? Are there any gaps between individual components? Is it realistic to optimize them and make the system work without your intervention (or almost without it)? If so, move on to the next step. If not, then go back to step 1.
2. Write down a list of requirements for the system that you need. For example, a convenient structure and navigation that can be understood immediately, intuitively, without lengthy instructions.
3. Study the current offers on the market. Analyze them to ensure compliance with your list of needs, and if necessary, talk to product representatives to clarify the details.
4. Request a demo version if available. Also, ask about the test mode. Usually, the test mode is valid for 14 days. In general, this is enough to understand whether an HRM system system is right for you or not.
5. Prepare a presentation after you have made your choice. It should be in the format of a commercial proposal (to a decision-maker - manager, director, owner, etc). Be sure to calculate the payback of the system or the savings in its use and provide real arguments. Before showing the presentation, present it to your colleagues so that they can help and suggest other relevant opinions about the system and make your arguments more convincing.
6. Present your proposal, get approval and start implementing the HRM system.
In 90% of cases, small problems can arise with automation implementation, and while this isn’t a major problem it's best to be prepared. Here is a list of typical difficulties that may arise on the way to automation:
Lack of resources (usually material and physical);
Doubts about whether you have really made the right choice and HR automation at all (see insight #1);
The company is not ready to change the structure of business processes, especially in real time (you need to prepare arguments why this should not be the case);
The process of adapting to an HRM system can take up to six months (especially if you have a large number of employees);
Certain functions may not initially appear to be convenient or convenient for you, especially if you want to create your own system from scratch. You have to stick with it.
Resistance to the new is a natural process, the main thing is not to give into this feeling and not to forget about why you decided to automate HR processes. Remember to focus on the results you hope to achieve.
We hope that by now the transition to automation is more understandable for you and realistic to implement. Get ready and join the ranks of those 45% of recruiters who believe that automation will make their work much better in the future, according to this study.