Recruitment management system

Automating the recruitment process is one of the best ways you can reduce the paperwork load of an HR department. To get around manually creating and implementing every stage of this process, like posting vacancies, arranging interviews, sifting through the resumes of candidates, etc, you need a tool. This solution is called a recruitment management system.

What is a recruitment management system?

A recruitment management system (RMS) is one or a collection of tools designed to automate the recruitment process of an HR department. An RMS makes it simpler to find the talent the company needs without taking up much of an employee’s time, and represents a development of the applicant tracking system (ATS).

While an ATS can oversee essential parts of the recruitment process, it does not offer the comprehensive control that an RMS offers. That’s why the former is mainly useful for smaller businesses looking to focus on the essentials. In contrast, an RMS is large-scale and essential for companies that have a large number of staff members.

What are the key functions of an RMS?

Any specific process that must be carried out during the recruitment process is likely to be covered by an RMS tool. Some of these functions include;

• Creating and posting job vacancies

• Interview organization and scheduling

• Background checks

• Test assignment coordination

• Feedback generation

• Reminders generation

• Document creation

• Resume oversight and collation

What are the benefits of using an RMS?

1. Reduced stress

A good RMS makes finding the right talent, interviewing and hiring them remarkably simple, and completely takes the stress out of the whole recruitment process. Instead of getting buried in paperwork, you can focus instead on the essentials of interacting with prospective candidates.

2. Better candidate targetting

Medium to larger-sized companies will often have a huge recruitment pool to sift through to find the ideal candidates, which is only possible with data analysis. An RMS system ensures that data on prospects is properly analyzed to find the perfect fit for your role.

3. Improved communication

While the HR team is responsible for the actual recruiting of candidates the departments they’ll ultimately work in have to play a role too. Using an RMS tool ensures that all relevant stakeholders can stay appraised of every stage of the recruitment process.

4. Better candidate sourcing

An RMS tool allows you to open multiple vacancies across multiple websites at the same time, instead of having to enter each of them manually. This saves a considerable amount of time and significantly expands your candidate sourcing pool.

What should an RMS include?

1. ATS

Companies often use an ATS tool instead of an RMS, but to maximize the potential of the former it should be included with the latter. Any system included as part of a suite of RMS tools should be able to process information including resumes, contacts, files, reviews, and candidate ratings.

2. Job site integrations

An RMS tool needs to be able to publish and edit vacancies, add job seekers, and communicate with candidates from job portals directly within your company’s HR system. It should also be able to process data on different websites and analyze them to maximize job placement efficiency.

3. E-signature capability

The recruitment process is traditionally lengthy, a good RMS should be designed to rapidly cut down on the amount of time it takes to find a candidate and hire them. A tool that includes an e-signature facility, where candidates can sign anything, electronically, from anywhere, is an essential part of spending this process up.

Our PeopleRecruit tool includes all these crucial factors and much more, from being able to create a custom funnel for each job posting to predicting recruiting patterns with dedicated HR analytics. So if you’re looking to up your recruiting game, boost your HR processes, and automate more routine tasks, then get us in touch. We can help you enter a new era of professional HR management.