How QuartSoft Automated HR with PeopleForce API Integrations

Discover how QuartSoft saved up to 80% of time on routine HR tasks by integrating PeopleForce with Jira, DocuSign, and Power BI.

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Optimized HR operations

and reduced time spent on routine tasks by up to 80%

Fully automated onboarding

and equipment provisioning via Jira integration

Centralized employee data management

in one unified platform

Simplified document signing workflows

through integration with DocuSign

Automated HR analytics

in Power BI for smarter decision-making

Faster absence communication with managers

via Microsoft Teams integration

About QuartSoft

QuartSoft is a group of product-based IT companies operating since 1999. Starting as a four-person team, QuartSoft has evolved into an international business with offices in Ukraine and Europe and over 200 employees. Its teams work remotely worldwide to innovate and deliver high-quality solutions. The company manages multiple product lines including Kadastr.UA, Soft Farm, QS Games, and eClients — and also provides outsourcing services.

9 out of 10

likely to recommend

Industry

IT product and IT services

Company size

200+

Team locations

Ukraine and Europe

Products used

Core HR, Recruit, Perform

The biggest advantage of PeopleForce is its flexibility. The open API is another major benefit, as few systems we evaluated offered this capability. It has enabled us to automate our recruitment and HR processes effectively.

Kateryna Slabko, Human Resources Operations Manager at QuartSoft

Challenges QuartSoft faced

Too many manual HR processes

The team had to manage onboarding, offboarding, and equipment provisioning manually using spreadsheets and task lists — time-consuming and error-prone.

Lack of centralized employee data

Different departments lacked access to up-to-date employee information, slowing down internal processes and communication.

Lack of integration between tools

With Jira, DocuSign, and other platforms already in use, the absence of proper integration made it difficult to connect workflows and ensure data consistency.

Inconsistent analytics and reporting

Without centralized access to employee data, HR and leadership lacked visibility into workforce trends and metrics — making it hard to scale decision-making.

Manual document handling

HR managers spent up to 30 minutes per document preparing NDAs and asset transfer agreements, including multiple checks for accuracy.

How PeopleForce helped:

PeopleForce as the single source of truth

With PeopleForce at the center, all employee-related data — from contact details to absence policies and equipment tracking — is stored and synced across tools. This ensures data consistency, transparency, and a seamless HR experience for all teams.

Automated HR workflows via Jira

Using PeopleForce’s powerful open API, QuartSoft developed a custom integration with Jira to automate key HR workflows — including onboarding, preboarding, offboarding, and asset provisioning. Data from PeopleForce triggers task creation in Jira through custom templates and fields, ensuring clear deadlines and instructions while minimizing manual effort and human error.

Seamless document signing with DocuSign

Documents are now generated automatically based on employee data stored in PeopleForce. Signing flows are initiated directly from Jira, saving time and eliminating the need for manual preparation. HR is no longer involved in drafting or sending — the process runs end-to-end with just one click.

Centralized analytics via Power BI

The integration with Power BI allows QuartSoft to pull structured HR data from PeopleForce — including roles, projects, and managers — and visualize it for leadership insights. This enables better team performance tracking, hiring cost analysis, and data-driven decision-making.

Integration with Microsoft Teams

Leave requests like vacations, sick days, and other absences are created in PeopleForce and displayed directly in Teams. Managers receive real-time notifications right in their workspace — with no need to log into the platform or dig through emails.

One of the key advantages of PeopleForce for the QuartSoft team was its flexibility. The platform allowed them to create custom fields in forms, automate document templates, and adapt all HR processes to the real needs of the company.

Previously, HR manually created the document and sent it for signature. Now, the tech department changes the status in Jira — magic happens, and everyone receives the completed document.

Vitaliy Kuzmin, CTO of QuartSoft

This is just the beginning! 🚀 Having experienced the potential of our collaboration, we are excited about future achievements. Thank you for the partnership and for providing such an outstanding product ❤️

Kateryna Slabko

Human Resources Operations Manager QuartSoft

Why QuartSoft recommends PeopleForce:

Powerful API for seamless integrations to automate HR workflows
Single source of truth for all employee data and processes
Data-driven decision-making enabled by a custom Power BI integration built using PeopleForce’s API
Custom-fit for business needs thanks to flexible workflows and custom fields in PeopleForce

Become the next PeopleForce success story

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