HR efficiency estimator
How does the HR efficiency estimator from PeopleForce work.
Calculate your impact
Export each payroll run to Excel or CSV with base pay and hours, every allowance and adjustment in its own column, and a total for each person, checked against the previous run.
Data sources
A payroll run collects the compensation, leave, time records and cycle rules already kept in PeopleForce for its period, and is exported as one Excel or CSV file. Nothing is typed into the run: a figure is corrected where it comes from and brought in with Sync.
Pay rates and components
Base salary or hourly rate, additional compensation and adjustments.
Paid and unpaid leave
Leave from leave policies and public holidays from each person's location calendar.
Expected and worked hours
Expected hours from work patterns and worked hours from the Time module.
Period, currency and rates
Pay period, home currency, proration method and exchange rate source.
One run, one export file
People, amounts and totals for the period, exported to Excel or CSV.
The file
The file has one row for each base pay rate a person had in the period, in the cycle's home currency. Allowances, adjustments and totals sit on the person's first row, so the sheet adds up to the run total.
Cycle name, run name, run period, home currency, employee ID and name.
Base pay
When a salary changes during the period, the person gets a row for each rate with its own dates and hours. Each rate is prorated over the days it applied, by calendar or working days as set on the cycle, and unpaid leave reduces the hours paid.
Every component used in the run gets its own column, whether it is paid once or every period, so the accountant sees a bonus separately from an allowance.
Column per component
Every bonus, allowance or other additional pay used in the run gets its own column, with Total additional comp. after them.
Additions and deductions
Adjustments correct pay up or down. An adjustment set as a deduction, such as last month's overpayment, counts against the total.
One-off and recurring pay
A component paid once and one paid every period are both picked up by the run that covers their date.
Group totals in the gross
Total additional comp. and total adjustments are added to base pay to give each person's Total Gross.
Review
Read the run the way your accountant will before you export it. The change from the last period, the lines behind each total and the run total are on the same screen.
Run status
The same export is available at every stage of a run; the stage decides how final the figures in the file are.
Currencies
Amounts paid in another currency are converted into the cycle's home currency at rates entered on the cycle or taken from the European Central Bank, Bank of England, National Bank of Poland or National Bank of Ukraine. Approval locks the rates, and the file carries the converted figures.
Delivery
Choose Excel or CSV under Export to. The file is prepared in the background while the interface stays responsive, and a notification arrives in PeopleForce and by email when it is ready to download.
All runs
The runs list exports with the same search, filters and date range you see: one row per run with reference, cycle, mode, frequency, currency, dates, status, number of people and total. The payroll cycles list exports the same way.
Access
Who works with payroll runs and their exports is set by role, and every export is recorded.
Administrators and roles with the Manage payroll permission work with payroll cycles and runs. Roles don't have it by default.
Settings, Exports lists every export in the account, with three details for each one.
Walk through a run from In progress to Completed with a product specialist, check the figures and export the file your accountant will receive.
Beyond the features
Three problems HR teams raise on our calls when payroll is calculated outside the HR system.
No more stitched spreadsheets
Pay data sits in several Excel files that HR combines by hand every month. A payroll run collects it from PeopleForce into one file.
No change for your payroll provider
Outsourced payroll firms ask for the monthly data in Excel. The run exports to Excel or CSV, so their process stays the same.
Changes reviewed before payroll
HR needs to see what changed before payroll runs. Each total is compared with the previous run, and its breakdown opens in a panel.
Leader
Users Love Us
Regional Leader
High Performer
Certified infrastructure, data stored in European data centres, and role-based access to payroll figures and payslip documents.
Best SupportMore in Payroll
Payroll cycles, runs and pay calculations built on the compensation, work schedules and leave already kept in PeopleForce.
Payroll cycles
Group people paid on the same schedule, in the same currency and under the same pay rules. Weekly, bi-weekly, semi-monthly and monthly frequencies are available.
Payroll cycles
Group people paid on the same schedule, in the same currency and under the same pay rules. Weekly, bi-weekly, semi-monthly and monthly frequencies are available.
