Interview scheduling without calendar ping-pong

Interview scheduling that finds a slot for every interviewer, puts the interview in their Google or Outlook calendars with a Zoom, Meet or Teams link, and sends the candidate a templated invitation. After the call, a recording and AI summary can follow.

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Interview scheduling without calendar ping-pong

We reduced our hiring time from 14 days to 1. And when it comes to candidates skilled in our technologies, we can hire them on the same day.

Grecia Tardaguila

Head of People Care, SpaceDev

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190,000+

interviews scheduled in PeopleForce in the last 12 months

8 in 10

of them held on Zoom, Google Meet or Microsoft Teams

How it works

Scheduling from the candidate card

Instead of a chain of emails to find a time, scheduling takes one form, and everything the interview needs is created from it.

Step 1

Interviewers and a free slot

Pick the interviewers and a day; the availability picker shows the times when all of them are free.

Step 2

Method, template and details

Choose onsite, phone, Zoom, Meet or Teams, apply an interview template and set the duration.

Step 3

Invites sent and events created

The interview lands in interviewers' calendars, and the candidate gets the invitation email.

Calendars and video

Google and Outlook calendars, Zoom, Meet and Teams

Connect Google Workspace or Microsoft 365 once, and scheduling works with the calendars and meeting tools the team has.

Free time from Google and Outlook
The availability picker reads busy time from interviewers' Google or Outlook calendars and offers slots in 15 or 30 minute steps that suit everyone.
Events kept up to date
Zoom, Google Meet or Microsoft Teams

Candidate experience

Interview invitation templates

Every invitation starts from a template, so candidates get the same clear message whoever schedules the interview.

Interview templates
Save templates with a subject and body for each interview type, and fill in the candidate's name, the vacancy, the hiring lead and the company automatically.
Invitation on request
Interview history on the candidate

See it in action

Explore how simple HR can be

Take a self-guided tour of PeopleForce and see how recruiting, employee data and time off connect in one place.

Recording

Recording and AI summary after the call

PeopleForce can record Meet and Teams interviews and turn each call into a transcript and a short summary the team can read.

A recording bot joins the call and captures the conversation.
The video and the transcript are saved on the interview after the call ends.
An AI summary lists the key points of the conversation as short bullets.

We wanted every employee's interaction with AWT Bavaria to be digital, modern, and meaningful – from recruitment to performance appraisals. This is the reason we decided to go with PeopleForce.

Sabrina Gildehaus

Director of HR Strategy, AWT Bavaria

Scorecards

Interview scorecards

Attach a scorecard when scheduling, and each interviewer fills it in for that interview. Ratings and answers gather on the candidate, next to the recording and summary, so the hiring decision rests on what was actually said and scored.

Interviewers

My interviews and interview notifications

Interviewers open My interviews to see upcoming and past interviews with the candidate and vacancy. They are notified by email, in PeopleForce or in Slack when an interview is created, changed or cancelled, and each person chooses the channel in their settings.

Discover how PeopleForce
can benefit your HR operations

Interview scheduling sits inside Recruit, so candidates, calendars and feedback stay in one place.

For recruiters: one form, not ten emails

Free slots for every interviewer appear in one picker on the candidate card.

For interviewers: nothing to paste

The event and its Zoom, Meet or Teams link arrive in their calendar.

For candidates: a clear invitation

Templates keep every invitation consistent across recruiters, offices and languages.

For hiring managers: calls to catch up on

Recordings and AI summaries cover the interviews they could not join.

Explore the rest of Recruit

Everything around the hire: interview scorecards, AI candidate screening, your candidate database, a career site, job board posting and hiring analytics.

Structured feedback from every interviewer

Scorecards with ratings and questions turn each interview into comparable feedback on the candidate.

Learn more