Payroll runs built from your HR records

Each run works out every person's gross pay from salary, additional compensation, adjustments and time off. Review it, sync it when HR data changes, approve it and close the month.

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How it works

How a monthly payroll run works

The run is built from records you already keep. Your part is to review, approve and complete it.

Entries from your records

When its period opens, the run works out gross pay from each person's compensation, time off and timesheet hours.

Review and sync

Compare each person's total with the last run. If a record changes, sync the run and see what was added or updated.

Approval and completion

Approval checks the run and locks its figures. Completing it closes the month and lets the next run start.

Payroll runs: entries

Entries from compensation records

Every entry in a run comes from compensation already on each person's profile, so nothing is entered twice. Base pay is worked out in hours, and each person's total opens into its lines.

Base pay worked out in hours
The Base comp. tab shows the rate, hourly equivalent, expected and worked hours, leave and public holidays behind each amount.
Additional compensation in the right run
Adjustments and a line-by-line total

Payroll runs: proration

Proration and paid leave

Pay rules are set once for the cycle and applied to everyone in each run. Proration counts calendar days or each person's working days, and paid leave is valued by the method you pick.

Joiners and leavers
Pay starts on the hire date and stops on the termination date, counted in calendar days or working days, whichever the cycle uses.
Pay changes mid-period
Paid leave at average earnings

See a payroll run built from your pay data. A demo covers a month with joiners, leavers and paid leave.

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Payroll runs: sync

Sync after changes to HR records

A run is calculated when it starts and then keeps its figures until you sync it. Sync recalculates it and shows what was added, updated or removed.

What a sync updates

Sync is available while a run is in Draft or In progress. Once it's approved, the figures stay as they are.

New and changed salaries
New hires and terminations
Approved leave and timesheets
Additional compensation and adjustments

Where corrections are made

Figures aren't typed into the run, so each one traces back to a record.

A salary or rate: on the person's compensation
A one-off payment or deduction: as an adjustment on the profile
Proration or leave pay: in the cycle's pay rules

Payroll runs: approval

Checks before approval

Approve checks the run first. Missing exchange rates stop approval, and people with no base pay or base pay of zero are listed for you to confirm. Approval then locks figures and rates.

Payroll runs: review

Comparison with the previous run

The Vs Prior column shows how each person's total gross moved against the last run in the cycle. Sort by it, or search by name or employee ID, to check the changes before you approve.

Discover how PeopleForce can benefit your payroll

Payroll runs read the records HR already keeps for compensation, time off and hours, so month-end starts from data.

Time off in base pay

Approved paid and unpaid leave and public holidays feed base pay, with no import.

Hours from timesheets

Hourly and daily pay uses approved timesheet hours, for people who track their time.

Currencies in one run

Amounts in other currencies are converted at the run's rates, locked on approval.

Run exports for accountants

Export the full run to Excel or CSV, hours and components included, for your accountant.

Explore the rest of PeopleForce Payroll

Pay structures in Core HR, the cycle schedule and the hand-off to accounting, in one connected system.

Payroll cycles

Group people paid on the same schedule, in the same currency and under the same pay rules. Weekly, bi-weekly, semi-monthly and monthly frequencies are available.

Learn more

Payroll cycles

Group people paid on the same schedule, in the same currency and under the same pay rules. Weekly, bi-weekly, semi-monthly and monthly frequencies are available.

Learn more