Generate contracts from templates, split one payroll PDF into personal payslips, collect e-signatures and see who has signed — without filing each document by hand.
Folders
Folders are set up once for the company and appear in every employee profile. For each folder, you decide what the employee, their manager and other roles can do: no access, view or edit. Payslips can stay visible to the employee only, while contracts stay with HR.
Templates
Build a template once and generate a personalised document for any employee. Core HR fills in profile data, saves the file to the folder you choose and notifies the employee if they can access it.
eSignature
Request a signature on any uploaded or generated document, or for a whole batch during distribution, and add signers beyond the employee: their manager, the manager's manager, the team lead, the department's manager or a specific person. The company documents page shows each request's status, so HR sees who hasn't signed yet.
Learn more about eSignature
Bulk distribution
Upload payroll's monthly payslips as one PDF. Core HR splits it by page and matches each page to an active employee by the fields you choose, such as name or ID. You review the results before the files reach employee folders.
Automatic employee matching
Core HR reads the text of each file and compares it with profile data. A match requires every configured field to be found in the document.
Bulk upload
Upload many separate files at once and assign them to employees in one pass instead of opening each profile.
Signature request on distribution
Request e-signatures from every employee in the same step, with additional signers if the document needs them.
Automation
Documents can be created as part of HR processes, not only by hand. A workflow step generates a document from a template or adds an uploaded file to the right folder, and a generated document can go out for signature. If document transfer is turned on in settings, a hired candidate's files from Recruit are copied into the new employee profile.
Workflow document actions. Add a step that generates a document or uploads a file to the folder you select. A generated document can be sent for signature to the employee and additional signers.
Candidate documents on hire. When document transfer is on, files attached to the candidate, the resume and the accepted offer as a PDF are copied into the folder set in settings. Identical files already in the folder are skipped.
My documents and the signing page opened from the email link.
My documents
Employees see their documents in My documents, limited to the folders they have access to.
Signing from the email link
A signature request arrives by email, and the document opens from the link without logging in to PeopleForce.
Sign or reject
The employee can sign or reject it on the same screen.
New document notifications
The employee receives a notification when a generated document is saved to a folder they have access to.
More in Core HR
Everything around your documents, from employee records and the org chart to preboarding, policies, workflows and access rules, in one connected system.
All employee data in one place
Profiles with job, contact and personal details: the same records that document templates pull their variables from.
All employee data in one place
Profiles with job, contact and personal details: the same records that document templates pull their variables from.
Beyond the features
We get you live in weeks, not months — with real people answering after go-live, and room to add the rest of HR when you're ready.
Live in about four weeks
A dedicated success manager sets everything up with you — it's included in the plan, not a paid add-on.
Support in your language
Real people, not a ticket queue: a ~2-minute first reply and 98% satisfaction.
Room to grow
Start with Core HR and add recruiting or performance later — same employee record, no second system.
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Certifications, granular access and full control over what happens to your data and equipment.
Best SupportWalk through folders, templates, PDF splitting and e-signature with a product specialist.
