Mechanics
What PeopleForce and Zapier exchange
The PeopleForce app in Zapier offers 13 triggers and 3 actions. PeopleForce pushes each event to Zapier as it happens, so Zapier never has to poll for changes.
| What is sent | Direction | When | Data |
|---|---|---|---|
Hiring events Applicant Created, Vacancy Offer Accepted, Vacancy Offer Rejected | PeopleForce Zapier | as the record is saved candidates from connected job boards arrive with the board’s scheduled sync | candidate record; offer record |
People events Employee Created, Employee Updated, Employee Terminated, Employee Position Created, Employee Position Updated | PeopleForce Zapier | as the change is saved future-dated changes: overnight on that date; scheduled termination: overnight once the date has passed | employee profile; position record |
Compensation events Employee Salary Created, Employee Salary Updated | PeopleForce Zapier | as the record is saved | amount, currency, period, effective date, employee |
Leave events Leave Request Approved, Leave Request Rejected, Leave Request Withdrawn | PeopleForce Zapier | when the request reaches that status | leave request record |
Create Task action | Zapier PeopleForce | when the Zap step runs assigned to the same employee | task name, description, start and end dates |
Find Employee, Find Candidate searches | PeopleForce Zapier | when the Zap step runs lookup by ID | the employee or candidate record, for the next step |
Every read and write a Zap makes goes through the PeopleForce API with your Company key, so the key's permissions decide what a Zap can reach. Changes made through it are recorded under the key's name.
Setup
How to connect PeopleForce to Zapier
Three steps, no developer needed. PeopleForce holds the record; Zapier decides what happens next.
1. Create a Company API key
2. Connect the account in Zapier
3. Turn on a Zap
Use cases
What teams build with it
Zapier earns its place where PeopleForce hands off to systems the rest of the company runs.
Equipment for a new hire
Access removal on the last day
Salary data in company analytics
Frequently asked questions
What administrators ask while connecting Zapier.
Step-by-step guide in the help centerWhich plan includes the Zapier integration?
Professional. On the Standard plan the API keys page is not available in Settings, so the key this connection needs cannot be created.
Which API key does Zapier need?
A Company key, created under Settings → Security → API keys. A Career key cannot reach employee or candidate data, so Zapier cannot use it.
What if the trigger we need isn’t in the list?
PeopleForce publishes 36 webhook events, more than the Zapier app offers: candidate moves on the pipeline, an employee’s first working day, overtime requests and others. Subscribe your own endpoint to any of them under Settings → Webhooks or through the PeopleForce API — see API and webhooks.
