Electronic signature for employee documents

In the EU, eIDAS recognises simple, advanced and qualified electronic signatures, and a signature can't be refused as evidence only because it is electronic. Which type a document needs depends on the country and the document, so check your contracts with your legal advisor.

With a simple signature, the employee confirms they have read the document and signs. PeopleForce records the status, and the file stays as it was. An advanced signature goes through our signing partner and comes back as a signed PDF with an audit trail, so it suits contracts.

Yes, through local providers. In Poland, PeopleForce connects to Autenti for simple and qualified signatures. In Ukraine, employees sign with Diia.Signature or an ID.gov key, and the signed file comes with a signing protocol. Both are set up for your company on request.

Signers need a profile in PeopleForce: employees, managers, HR and new hires who haven't started yet. New hires sign their documents in the preboarding form, without an account.

Yes. Choose several employees, and each one gets their own copy in their folder and their own signing request. For personal files such as payslips, upload them together and PeopleForce matches each file to its employee.

They give a reason, and the request closes for all signers. HR sees the reason on the document and can send a corrected version for signature.

PDF and DOCX files from an employee's folder: employment contracts, NDAs, policy acknowledgements, payslips and other HR documents. DOCX files are signed as PDF.

Simple and advanced signatures are part of the Core HR Professional plan. Ask your account manager about signature volumes and local qualified providers.