Employee request forms with approval chains

Employees and managers ask for profile updates, pay changes, equipment or a new role to hire for. Each request follows its approval chain, and approved data goes into the profile.

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Employee request forms with approval chains

How it works

From a request form to an updated record

Step 1

Build the form

Pick profile fields for data changes or add your own fields, dropdowns and file uploads for other requests.

Step 2

Set the approvers

Chain the manager, department manager or a named colleague, in the order they should decide.

Step 3

Submit a request

Employees and managers fill it in from Requests or from an employee profile.

Step 4

Approve and apply

After the last approval, the new data goes into the profile and any workflow attached to the form starts.

Data changes

Profile change requests with effective dates

Employees request updates to their own details, and managers request promotions and pay changes for their team. Approved values go into the employee profile.

What happens after approval: Workflows

Self-service updates to personal details
Employees change their name, contact details, photo or a document from their profile, instead of emailing HR to do it.
Promotions and pay changes from managers
Old and new values side by side

Approvals

Approval chains for every request

Each form has its own chain of approvers, built from roles and profile fields. Requests move step by step, and everyone sees who approved and who is next.

Approvals in Slack

Approvers taken from your org structure
Manager, their manager, team lead, department manager, a person named in a profile field or a specific colleague.
Stand-ins when an approver is on leave
Decisions from Slack or the request page

See it in action

Explore how simple HR can be

Take a self-guided tour of Core HR and see how employee data, leave and documents connect in one place.

Custom requests

Custom forms for expenses and equipment

Build forms for expense claims, equipment, training or business trips with dropdowns, dates, numbers and file uploads. Each request follows its own approval chain and can start a workflow.

Hiring

Vacancy requests from hiring managers

With PeopleForce Recruit, hiring managers request a new role using your vacancy fields. Once it is approved, a recruiter creates the vacancy with title, department, salary and skills filled in.

Tracking

Every request and its status in one list

HR sees requests awaiting approval or in revision, filters by form or person and exports them to Excel or CSV. Employees and managers follow their own requests, with comments on each one.