Lower productivity
Hundreds of hours a month spent on admin instead of strategy, management and growing the business, at every level of the organization.
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HR efficiency estimator
How does the HR efficiency estimator from PeopleForce work.
Calculate your impact
Scale your business without growing the back office at the same rate
For companies in Poland, we've worked out what inefficient HR and payroll processes cost. Download the business case and see how much you could save with PeopleForce.
Rated 4.7 on G2
Enova & OptimaAutomatic data sync with these Polish payroll systems
GDPRCompliant with EU data protection law
Hosted in EuropeInfrastructure that meets EU requirements
ISO 27001Certified data security
Your company is growing. Do your processes support that growth, or slow it down?
We see these challenges at growing companies, when the tools and processes they started with stop being enough.
Scattered, inconsistent employee data
Employment contracts, B2B, civil-law contracts, contractors: each in a different file or system. HR works in one tool, payroll in another, and the two don't talk to each other. No single source of truth, no easy access to past decisions, and errors that need correcting.
Preparing data takes weeks
Banks, investors and auditors ask for employee data. Scattered information means weeks of preparation and a weaker negotiating position, and no real-time data for allocating staff costs across entities and projects.
A bigger team means more admin
Contracts and amendments drawn up by hand, payroll data retyped from several systems, mistakes in social insurance (ZUS) filings and corrections. HR and payroll drown in work that should be automatic.
Business continuity depends on people, not on a process
When a key person goes on leave, falls ill or leaves, operations stall. The company runs only as long as particular people do.
“With HR data scattered across five places, every financial decision rested on an incomplete picture. That was a risk I set out to remove. Today the HR system is my single source of truth: data on people, costs and obligations in one place, with processes running automatically before I even ask for a report. It isn't an operating cost. It's the foundation of financial control.”
Michał Zwyrtek Interim CFO and Partner · Zwyrtek Group Where is your company losing money?
Inefficient HR and payroll processes create costs that don't show up in the budget.
Duplicate work and retyping data
The same data entered in several systems. Information for payroll, reports and audits gathered from several sources. Work that should be automatic.
Errors and what they cost
Payroll corrections, social insurance (ZUS) errors, mistakes in documents. Every incident costs money, time and reputation.
The cost of scaling
Every new hire adds to the admin load. Without automation, HR costs grow in step with headcount.
Risk in due diligence and audits
Scattered data means weeks of preparation, a weaker negotiating position and less credibility. A cost you don't see until it's too late.
We've worked it all out.
The hidden costs of inefficient processes can be surprisingly high. Download the business case with the full calculation.
What does PeopleForce change?
An HR platform you subscribe to. Rolled out in weeks, not months, with no capital expenditure.
Control and visibility
- One source of truth: all your data in one place. For an audit or due diligence, the data is ready in minutes, not weeks.
- Every form of employment: employment contracts, B2B and civil-law contracts in one view. Reminders about probation, documents to sign and invoices.
- Cost visibility: salaries, additional pay and allocation to projects and departments through cost centers, without gathering them from several sources.
- Reports for the board: headcount, turnover and pay history, as ready-made reports in a few clicks.
Scalability
- Growth without extra headcount: automation eliminates work that today grows with every hire.
- A smooth payroll process: each pay period checked before approval, warnings about missing data, and reminders about invoices.
- Integration with Enova and Comarch Optima: PeopleForce is the source of your employee data, and the payroll system calculates pay. The data syncs automatically.
- Integration with Autenti: contracts and documents signed online in minutes. No printing, no couriers.
Security and continuity
- Access control and audit trails: who changed what in employee data, and when. Granular permissions, so everyone sees only what they should.
- Clear processes: rules written down and structured, so work is done the same way every time.
- Business continuity: processes keep running when someone is off sick. A new hire? Their tasks are assigned automatically.
- Eliminating errors: onboarding, offboarding and pay follow a process. Fewer ZUS corrections and a better experience for employees.
How much have our customers saved?
Real savings at companies in Poland that rolled out PeopleForce.
ASTATCustomer story
How ASTAT saved 16 hours a month on payroll and made reviews 12x faster
Industrial automation · 250+ employees
Read the full story“Time savings, reduced risk of errors, data consistency, and greater transparency are benefits we felt almost immediately.”
Barbara Rachwalik HR Administration Specialist · Autenti Up to 40%
of HR time saved on onboarding
The integration with the Optima ERP automated processes from hiring to time tracking.
16h
saved on payroll every month
No more entering leave into the ERP by hand or emailing payslips. With the Optima integration, the data is sent automatically.
“Being able to centralize all HR data in one place is a dream come true: no more juggling spreadsheets and countless Word documents! We save time, work smarter and stay consistent.”
Agata Jaworska Payroll Manager · Macopedia Let's talk numbers
A subscription from $2.5 per employee per month. No upfront investment and fast payback. We'll show you the concrete savings for your company.