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HR efficiency estimator
How does the HR efficiency estimator from PeopleForce work.
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Accurate payroll starts with good HR data
For companies in Poland, PeopleForce collects and organizes all your HR data: absences, employment changes, raises and documents. At the end of the month, your payroll data is ready and approved. Export it for your accounting firm, or sync it with Enova or Optima.
Polish Labour CodeHR records and processes that follow Polish law
Enova & OptimaAutomatic data sync with these Polish payroll systems
GDPRCompliant with personal data protection law
AutentiElectronic document flow with qualified e-signatures
Payroll errors don't come out of nowhere. They come from scattered data
When data is spread across tools, spreadsheets and email threads, every manual hand-off between systems raises the risk of a payroll error. This is what HR and payroll teams tell us most often before they start working with PeopleForce. See which of these sound like your company.
HR data lives in several places at once, and it rarely all matches
Leave in one place, overtime in Excel, contract changes in emails. Every time you pull it together, there's a chance of a mistake.
B2B contractors sit outside the HR system
Their monthly invoicing is a separate process, and without a single view it is hard to spot the risk of a contract being reclassified as employment.
The same ritual every month: chasing managers for data that was due days ago
Overtime, KPIs, bonus decisions. Payroll is the last to get what it needs.
Bonus, raise and promotion approvals get lost in email threads
A request bounces between the manager, HR and the CFO for weeks, and nobody knows where each one stands.
You're working from last month's data
You copy last month's file and hope nothing slipped through. A leaver, a raise, a holiday: you have to remember each one and check it in several places.
Your accounting firm gets the data at the last minute and asks about what's missing
Corrections, explanations, another round. Closing the month takes longer and longer.
You can't be sure the data reaching payroll is complete and correct
It only gets checked after the month is closed, and every error on an employment contract means correcting social security (ZUS) and tax.
Preparing documents takes hours, and getting them signed drags on for weeks
Printing, collecting signatures, scanning. Every document is a story of its own.
How PeopleForce turns scattered data into a predictable process
PeopleForce doesn't replace your payroll system or your external payroll provider. It makes sure the data they receive is complete, approved and up to date.
One source of data for the whole payroll cycle
Everything that matters for payroll (pay, absences, employment changes, employment type) is in one place and kept up to date. When it's time to close the month, you don't gather data. It's ready to sync automatically with Enova or Optima, or to export for your accounting firm.
Policies and processes you configure for each employment type and location
Employment contract (umowa o pracę), civil-law contract (umowa zlecenie) or B2B: each has its own paths, absence policies and documents, set up once and then working automatically. They decide how the system handles each employment type; a B2B contractor, for example, reports an absence rather than taking leave. So the differences between employment types are not only visible but documented, which matters if you are inspected.
Automatic reminders and deadlines that follow your month-end close
You set the deadlines, escalation paths and reminder rules to match your company's process. PeopleForce keeps to the schedule for you, sending managers automatic reminders before things are due: overtime, KPIs, bonus decisions. Payroll is no longer at the end of the chain. Data arrives on time, and every approval is recorded in the system.
A structured approval process for raises, bonuses and promotions
The whole process of changing pay or paying a bonus happens in the system: the manager submits a request, it goes through a set approval path (for example HR, then a director, then the CFO), and the approved change goes straight into the pay data. You know who approved it, who is waiting, what is blocked and when the data is ready to pass on. No more lost emails or asking “has this been approved yet?”
Real-time HR data: reports for the board and records ready for an inspection
Every change, such as a leaver, a raise, leave or new terms of employment, is recorded in the system automatically. The data reflects your company's current structure: departments, teams and reporting lines. You have complete data ready to close the month, reports for the board in a few clicks and full records in case of an inspection.
Enova and Optima integration
Approved HR data flows into your payroll system automatically, with no manual export and import. Whether it's your in-house payroll team or an external accounting firm, everyone gets complete data on time, without chasing missing data or going through rounds of corrections.
See how the integration works“The PeopleForce integration with Optima ERP is a milestone in our HR team's daily work. Many processes, from hiring employees and updating their data to settling working time, now run automatically and without errors. Saving time, a lower risk of mistakes, consistent and more transparent data: we felt these benefits almost straight away.”
Barbara Rachwalik HR Administration Specialist at Autenti 
Digital HR documents and processes from day one
All HR documents (contracts, amendments, requests and forms) are generated and handled in the system. Whether it's a new hire filling in their details before their first day or a current employee signing an amendment, every process is digital, with no paper forms and no retyping data, which saves a lot of time and cuts the risk of errors. With the Autenti integration, you can send documents for a qualified electronic signature straight from the system and track their status in real time.
See how the integration worksPeopleForce syncs with the tools you already use, with no retyping of data
You don't have to give up the tools you use every day. PeopleForce works with Enova365, Comarch Optima, Autenti, Jira and many other systems. See all integrations
Comarch Optima and Enova365
Two-way sync of HR and payroll data: leave, absences and payslips.
Autenti
Qualified e-signatures on contracts, amendments and HR documents, right inside PeopleForce. HR document flow, fully automated.
Jira
Employees and contractors synced with tasks and project time tracking, so contractors' hours come through automatically.
API & export
A ready connection to any system through the REST API, or data exported ready to import.
Measurable results: a faster month-end close and data you can trust
Time actually saved by HR and payroll teams.
2 days a month saved on sending out payslips.
The HR specialist no longer enters leave data into the ERP by hand or emails payslips to employees, which used to take 2 days every month. With the Optima integration, the data is sent automatically and employees can find it easily.
“The PeopleForce integration with Optima is well thought out, practical and easy to use. It put an end to doing the work twice and filling in the same data in both systems. The data is consistent, up to date and available where it's needed, which has greatly reduced the risk of errors and saved our team time.”
Agata Jaworska Lead HR & Payroll Manager / GDPR Consultant at Macopedia “Automated notifications, such as contract extensions or expiring health and safety training, ensure formalities are completed on time. This not only reduces stress but also makes data management simpler, as all key information is stored in one place.”
Anna Wilczyńska HR Manager at Autenti 40% less
time spent on onboarding. Documents, contracts and employee data in one process.
Frequently asked questions
See what payroll looks like without retyping data
We'll show you the Enova or Comarch Optima integration, the automatic data flows and what it's like to work in one system. No commitment.